NOTICE TO BIDDERS
SEWER REHAB I/I REDUCTION – CONTRACT 5
Invitation For Bid (IFB)-26-77
The City of Bentonville, Arkansas is accepting formal, sealed bids from properly qualified, licensed, insured, and experienced contractors for sanitary sewer rehabilitation to address infiltration and inflow (I/I), restore sewer system integrity, and improve wastewater collection system performance. Work includes cured-in-place pipe (CIPP) lining of approximately 5950 linear feet of existing sewer mains ranging from 6” to 18” in diameter, 11 open-cut point repairs, rehabilitation or replacement of 11 manholes, removal of 2 existing manholes, construction of two short sewer main extensions and service relocations to re-route a section of existing sewer main, abandoning the main no longer in service, and all other related work. All work shall be in accordance with the plans and specifications as prepared by the City in the IFB-26-77 Bidding Documents, for the City of Bentonville Water Utilities Department.
All Bids must be accompanied by a Bid Guarantee in the form of a bid bond, certified check, or cashier’s check in the amount of 5% (five percent) of the Total Bid Price, payable without condition to the City of Bentonville, as a guarantee that the Bidder will enter into a contract and execute performance and payment bonds after the Notice of Award has been issued. The Bid Guarantee shall provide that the Bidder or surety must pay the damage, loss, cost, and expense subject to the amount of the Bid Bond directly arising out of the Bidder’s default in failing to execute and deliver the Contract and bonds. Personal checks and company checks are NOT acceptable as a Bid Guarantee. Any bid submitted shall be void unless accompanied by a cashier’s check drawn upon a bank or trust company doing business in the State of Arkansas or by a corporate bid bond. Bidders shall adhere to the bonding requirements as specified in the IFB-26-77 Bidding Documents.
There will be a Pre-Bid Meeting held on Tuesday, November 10, 2026, at 2:00 PM CST, located at City of Bentonville Municipal Complex, Water Utilities Conference Room A133,3200 SW Municipal Drive Bentonville, AR 72712. Attendance at the Pre-Bid Meeting is optional but highly encouraged. City Staff will meet Bidders in attendance and begin the pre-bid meeting at 2:00 PM sharp.
The City reserves the right to cancel this request at any time in accordance with the City’s best interest, to reject any Bid received, and to waive irregularities in accordance with the City’s best interest. Submitters agree that such rejection shall be without liability on the part of the City of Bentonville for any damage or claim brought by any Bidder because of such rejections, nor shall the Submitter seek any recourse of any kind against the City because of such rejections. The filing of any Bids in response to this Invitation shall constitute an agreement of the Bidder to these conditions.
The awarded Bidder will be required to furnish Performance and Payment Bonds at the time of signing the Contract in amounts equal to the Total Bid Price.
The City encourages all qualified small, minority owned, and women owned business enterprises to submit Bids for capital improvements, projects, and purchases. Encouragement is also made to all general (prime) contractors that in the event they subcontract portions of their work, consideration is given to the identified groups.
Interested parties can obtain the required Bid Packet by emailing purchasing@bentonville.ar.gov, or from visiting the address below. The Bid Packet may also be downloaded from the Purchasing and Compliance Page of the City’s website (http://www.bentonvillear.com/211/Purchasing) by clicking “Beacon Bid Portal” and then clicking “View Open Solicitations”. Bidders are encouraged to notify Purchasing and Compliance that they have downloaded the Bid Packet to ensure they are on the distribution list for Addenda and/or Q&A. There may be a 24–48-hour delay from the date of publication for the documents to be available on the City’s website.
There will be a Public Bid Opening for IFB-26-77 held at 1:00 PM CST on Thursday, November 19, 2026; the Bid Opening will be held at the City of Bentonville Administrative Services Building in Room A239 on the 2nd floor. Located at 1000 SW 14th Street Bentonville, AR 72712. All Bid Submissions must be received by Purchasing and Compliance prior to the Public Bid Opening time. Late Submissions, unsigned Submissions and Submissions which do not contain the required Bid Bond will be rejected, without exception.
In accordance with Arkansas Procurement Law and Rules, it is the responsibility of vendors to submit responses at the designated location before the Bid Opening date and time. Bidders who wish to deliver a Bid Submission prior to the Bid Opening date/time may do so by delivering the Bid Submission to the Purchasing and Compliance Department located at the address above.
Questions must be submitted via Beacon Bid or through written communication only to purchasing@bentonville.ar.gov . The deadline to submit questions related to this Invitation is November 13, 2026, at 2:00 PM CST, after this time the City will only provide clarifications or responses pertaining to items in the Bidding Documents that do not result in a change or Addendum (see Bidding Documents for additional information).
DEPARTMENT RESPONSIBLE FOR ADVERTISING COSTS: PURCHASING AND COMPLIANCE $729.60
October 25, 2026
November 1, 2026 630132